In 2018 the UK implemented new laws referred to as the General Data Protection Regulation (GDPR). These came into effect in May 2018 and in order to comply we need to provide you with certain details concerning how your personal data will be used and protected.

Draycott & Hanbury Cricket Club take the protection of the data we hold about you as a member seriously and are committed to respecting your privacy. This notice explains how we may use personal information we collect and how we comply with the law on data protection, and what your rights are. All given information will be stored in a secure location, accessible by named personnel only.

Name of Data Controller

Draycott and Hanbury Cricket Club.

Categories of Personal Data We Collect

• Name and date of birth
• Contact details
• Medical or specific requirements information
• Disability information
• Emergency contact details
• Sporting experience information
• Photography and/or video consent
• Participation agreement

Our Sources of the Personal Data

We obtain personal data from:

• The parent or legal guardian registering a child to join the club
• Club coaches and the junior co-ordinator
• Medical practitioners
• play-cricket.com database

Automated Decisions We May Make

None.

Purposes for Which We Process Personal Data

The Club will process the personal data for:

• Attendance at sessions
• Dealing with medical needs or specific requirements
• Supporting the delivery of cricket sessions
• Communication of information
• Training and competition entry
• Reporting of participation and any incidents, and for figures and trends (including equality and inclusion information)
• Quality and improvement monitoring

Who We Will Disclose Your Personal Data To

• Leagues
• The ECB
• Coaches and junior co-ordinators for administering training sessions
• Volunteers who work at cricket clubs and venues to support the delivery of sessions
• The County Cricket Board that supports the local Cricket Club whose programmes you have registered for
• The Club Safeguarding Officer

Legal Basis for Processing Your Personal Data

The legal basis for collecting and processing your personal data is:

• For administration and programme delivery: that it is necessary to fulfil the contract that you are going to enter into or have entered into with us.
• For dealing with medical needs: that you have given your explicit consent, or in the child's vital interests.
• In all other cases: that it is necessary for our legitimate interests, which are to build a programme to encourage participation in cricket and do not prejudice or harm the rights and freedoms of parents / guardians or the child that join the programme.

Your Right to Withdraw Consent

Where you have given your consent to any processing of personal data, you have the right to withdraw that consent at any time. If you do, it will not affect the lawfulness of any processing for which we had consent prior to your withdrawing it.

Location of Your Personal Data

The Club will keep the storage of your personal data within the European Economic Area.

How Long We Will Keep Your Personal Data

We will not retain your personal data for longer than is reasonable and necessary for the purposes for which it was collected. We shall retain your personal data for such time as you are registered with Draycott & Hanbury Cricket Club as a member.

One year after you cease to be a member of Draycott & Hanbury Cricket Club or play an active part in the Club, we shall delete your data.

Your Rights in Respect of Your Personal Data

You have the right of access to your personal data and, in some cases, to require us to restrict, erase or rectify it, or to object to our processing it, and the right of data portability.

Our Contact Details

Email: info@draycottandhanburycc.co.uk
Phone: 07760 886301 — Allen Clark (Chairman)
Website: https://draycottandhanburycc.co.uk

Complaints

If you have any concerns or complaints about how we are handling your data please do not hesitate to get in touch with the named person at the Club. You can also contact the Information Commissioner's Office.