Transport Policy
Parents or other responsible adults are responsible for transporting players to and from all matches and practice sessions.
The club will not register private vehicles for player transportation. However, families facing transport difficulties should contact the Club Safeguarding Officer to discuss possible solutions.
Where lift-sharing arrangements are made between families, these are private arrangements and the club accepts no responsibility for them.
Managing Children During Activities
Team managers have a responsibility to maintain player safety during all club activities. Before any event, managers should communicate:
- Dates and times of the activity
- Location details and directions
- Expected duration
- What players need to bring
- Emergency contact arrangements
Managers require medical information and emergency contact numbers for all participants when parents are not attending events. The club maintains individual player profiles developed through Junior Membership Forms submitted by families.
Supervision Ratios
The club follows ECB guidance on appropriate supervision ratios for different age groups and activities. There should always be at least two adults present when supervising children.
Missing Child Protocol
The club follows ECB guidance for locating missing children, emphasising organised searching over panic responses. Key procedures include:
- Secure remaining children while organising the search
- Notify parents immediately - children may contact them independently
- Deploy searchers to exits and hazardous areas first
- Establish a central reporting point with detailed documentation
- Contact police within 20 minutes if the search is unsuccessful
- Alert the Club Safeguarding Officer immediately, who will escalate to county and ECB officials
Collection of Children
At the end of activities:
- Children should only be released to authorised adults
- If an unknown adult attempts to collect a child, verify their identity with the parent by phone
- If in doubt, keep the child safe until the situation is resolved
- Maintain a record of who collects each child
Late Collection
If a parent is late collecting their child:
- Attempt to contact the parent using the emergency contact details
- Try alternative emergency contacts if the parent cannot be reached
- Stay with the child until they are collected - never leave a child alone
- Two adults should remain if possible
- Record the incident and report persistent late collection to the Club Safeguarding Officer
Emergency Contacts
- Club Safeguarding Officer: Julie Wells - 07484 611223
- Junior Co-ordinator: Paul Holmes - 07773 602072
- Emergency Services: 999